Senior Development Coordinator

General Summary/Purpose/Responsibilities

Finances

  • Train staff in using SAP to complete reimbursement requests.
  • Process and submit Amex statement for approval.
  • Make deposits to various bank accounts.
  • Enter invoices, transfers, and deposits into Quickbooks and SAP.
  • Monitor level of funds in checkbook vs. JHU general ledgers to maintain “flush” balance with JHU.
  • Input Accounts Payable/Receivable data into AICGS software to provide an up-to-date and complete picture of where the Institute stands.
  • Prepare reimbursements for visiting fellows.
  • Reconcile monthly JHU statements:
    • Enter deposits to JHU Summary Statement Balance workbook.
    • Pay bills in QB and run journal entries and balance transactions to JHU statements.
    • Enter monthly transaction amounts to JHU Summary Statement Balance workbook.
    • Reconcile JHU Summary Statement Balance workbook and verify JHU statements and this workbook balance each month using downloaded balances from JHU.
    • Maintain JHU Summary Statement Balance workbook, adding new worksheet tabs each quarter and making sure they balance with QB.
  • Provide accounting for all grants/projects per grant specifications, and as requested by Institute staff.
  • Enter gifts to database, Gifts Received.
  • Reconcile QB and Neon donations.
  • Liaise with JHU Accounts Payable and other JHU finance personnel to resolve problems or errors.
  • Attend classes at JHU in order to work effectively on JHU SAP system, and understand current JHU financial policy.
  • Maintain records to conform to GAAP procedures.
  • Write budgets for proposals, as needed.
  • Compile grant accountings.
  • Ensure projects are on-budget and funds are available for events.

Development

  • Take the lead in coordinating logistical details of annual Global Leadership Award Dinner (GLAD) to include coordinating design for event and marketing materials:
    • Coordinating publicity efforts on behalf of GLAD.
    • Assisting with cash flow projections, creating GLAD website, determining procedures for disseminating invitations; update website as prospects are won.
    • Email supporters about logos and ads; assist with on-site event coordination, to include selecting menus, décor, entertainment, music, design.
    • Oversee general correspondence, filing, records and data entry.
    • Conduct event follow-up.
  • Assist with all aspects of fundraising for AICGS.
  • Assist in coordinating other AICGS fundraising events and/or programs.
  • Prepare invoices for donors as requested; oversee general correspondence, filing, records, and data entry.
  • Assume primary responsibility for keeping Development section of AICGS website up to date.
  • Edit campaign emails; set up email campaign in data base; send email blasts.
  • Enter and maintain prospect information related to development campaigns into Neon, and become familiar with generating prospect reports.
  • Conduct research on potential individual donors and corporations.
  • Assist with developing strategies to cultivate donor relationships and seek innovative ways to keep donors engaged.
  • Conduct research on potential corporate, foundation, or individual donors.

Internship Program

  • Assist in coordinating AICGS Internship Program and select Development interns.
  • Supervise Development interns and coordinate their schedule and tasks.
  • Provide orientation, training, and support for new interns.

Social Media

  • Assist Communications Officer in developing a social media strategy for the Giving Tuesday campaign and any other Development Campaign.

Minimum Qualifications

  • High School Diploma/GED.
  • Five years related administrative experience required, with one year experience in a Development office preferred.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

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